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Sample Letter of Intent Not to Renew Employment Contract

When it comes time to renew an employment contract, there may be instances where an employee decides not to continue with their current position. In this case, a letter of intent not to renew the employment contract may be necessary to formally notify your employer of your decision.

Here are some tips on how to write a strong letter of intent not to renew your employment contract:

1. Be clear and concise. Your letter should clearly state that you do not intend to renew your employment contract and include the date that your contract will expire. Avoid any unnecessary details or lengthy explanations.

2. Express gratitude. Even if you have decided not to continue with your current position, it’s important to express your gratitude for the opportunity to work for your employer. This can help maintain a positive relationship for future endeavors.

3. Provide a reason (optional). While it’s not required to provide a reason for not renewing your contract, it can be helpful for your employer to understand your decision. If you do choose to provide a reason, be professional and objective.

4. Offer to assist with the transition. Depending on the circumstances, it may be beneficial to offer to assist with the transition. This can be especially helpful if you are on good terms with your employer and want to maintain a positive relationship.

Here is an example of a letter of intent not to renew an employment contract:

[Your Name]

[Your Address]

[City, State ZIP Code]


[Employer Name]

[Employer Address]

[City, State ZIP Code]

Dear [Employer Name],

I am writing to notify you that I do not intend to renew my employment contract with [Employer Company] when it expires on [Date]. It has been a pleasure working with your team over the past [years of service], and I am grateful for the professional experience and growth opportunities that were provided to me during my time here.

While I have appreciated my time at [Employer Company], I have decided to pursue other career opportunities that align more closely with my personal and professional goals. I want to assure you that this was not an easy decision, and I have great respect for the work that [Employer Company] does.

Please let me know if there is anything I can do to assist with the transition process. I am committed to ensuring a smooth handover of my responsibilities to ensure that [Employer Company] can continue its operations without any disruption.

Thank you again for the opportunity to work at [Employer Company]. I wish the company all the best in the future.


[Your Name]

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About David Hayden

David Hayden is the creator of The Hospitality Formula Network, a series of websites dedicated to all aspects of the restaurant industry. He is also the author of the book Tips2: Tips For Improving Your Tips and Building Your Brand With Facebook.


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